Participation and price

The European Orchestra Festival is open to orchestras that are member of the European Orchestra Federation (EOFed), as well as orchestras that are member of a national orchestra association that is a member of the EOFed. If you are unsure whether your orchestra is a member, consult the website, or send us a mail.

The application form is now open: direct link here:
After the application form has been filled out, please remember to send in the orchestra list, found here in Excel and CSV formats:
Excel: orchestralist
CSV: orchestralist

The price for attending the festival is €395 per person. There is an additional fee of € 100 for those who require a single room.

If your orchestra arrange your own accommodation, there is a 50% reduction in the festival fee, resulting in €195 per person.

The festival fee is equal to all participants, regardless of participation in workshops or not, age (youth/adults) or other details. The only difference is whether you choose to use the festival accommodation or provide your own.

The festival fee for representatives of organizations in the EOF that does not play in an orchestra not participate in the workshops, but only participate in the EOFed meetings, the fee is €195 per person.


The standard festival fee of €395 per person will cover:


– all concerts

– all workshops

– opening and closing ceremonies

– reception from the City of Bergen

– local transportation

– hotel accommodation in double room from May 9 to May 13, 2018 (4 nights)

– breakfast at the hotel


All participating orchestras will have to provide:


– planning, execution and payment of their own travel costs to and from Bergen, Norway

– all meals (except breakfast if you stay at the hotels provided)

– sightseeing

– insurance

– instrument rental (where needed)

– personal costs


Instrument rentals:

All orchestras attending the festival are expected to bring their own instruments. The festival will be able to provide instruments for hire, especially for instruments that are difficult or expensive to transport. These are the instrument rental costs incl. VAT for the duration of 4 days:

Cello: €    50.00

Doublebass (Cb): € 100.00

Harp 47 strings: € 725.00

e-piano: €   50.00

Cembalo: € 150.00, option e-piano

Timpani: € 190.00, set of 26“, 29“

Bass drum: € 100.00

Drum set, cymbal € 150.00

There is a flat rate transportation cost of € 50.00 added for delivery and return.

Almost all rehearsal venues will have a piano available free of charge.